Document Management & Archiving Solution

Efficient and cost effective document management is an increasing priority for every organization. TACME provide all the tools needed to manage paper, electronic and computer generated documents.

The document management solutions enable users to view the original documents on screen along with associated or archived documents. They can file, retrieve and annotate documents or route paperwork to others in the workgroup and the outside world using email or fax.

TACME is offering ArcMate 7.2 Enterprise Edition to handle the unstructured data in the system which are in form of scanned images/documents, electronic documents, faxes and emails.

ArcMate Enterprise is a Document management system for enterprises, which:
 

Captures documents and electronic files
Archives them with user-defined indexes
Secure them according to custom policies
Retrieves them by searching indexes or within the documents themselves
Distributes them as well as automates the processing of these documents

ArcMate Enterprise was designed to address the concerns of any organization from a business perspective as well as from a technical perspective with its flexibility, accessibility, scalability, and security.

Allowing for extra flexibility to meet the needs of organizations and businesses of all sizes, with virtually endless capability to handle future growth both in size and functionality.
 
The highly-modular architecture guarantees payment for needed features only. Upgrade to include extra features is done remotely and with zero downtime.

The key modules can also be tailored specifically to suit your business model to save you time, reduce effort and make it possible for you to run the Personnel department more efficiently.

What is Document Management? 

Document management system (DMS) is a computer system designed to manage all types of documents, including scanned papers and electronic files.

All documents are stored in a single repository that facilitates all actions that need to take place from search and retrieval to email and printing.


Document Management is essential for managing:

All content items, Includes all types of content and Documents from your desktop and enterprise applications. Can Archive them efficiently and access them later easily.
Workflow and content lifecycle, Spans review, revision, and approval processes for any type of content according to corporate-defined business rules and Process.


The enterprises unstructured content is exponentially increasing by the day; some studies show estimates of about 70 to 200 percent increase every passing year depending on the industry.
This growth if remained uncontrolled will undermine your company's ability to achieve and adapt to future growth.


Reasons to Get Started with Document Management Implementation:


Savings in time, by centrally managing documents flow, streamlining collaboration, and instant access to different kinds of information across various media types.
Savings in IT resources by having the document located and stored once (plus versions) in a central repository. Eliminates personal electronic and hard copies spread throughout the business units and company.
Savings in Office Space, by transforming all kinds of information into digital format inside a central repository, you will eliminate the need for papers, folders and thus big archiving cabinets.
Ensuring the security of Documents, only the entitled people are allowed to view and edit each type of information.
Increase in productivity due to electronic management of the documents cycle, document creation, modification, Archiving, etc.
Keeping track of what’s happening, the manager can always stay on top of things by monitoring what’s happening at the employee level from his office without having to actually be there.
Eliminating huge losses following system breakdowns. A study by the U.S. Data Research Project University of Pennsylvania, covering companies with a maximum of 50 employees, shows that 60% of the companies, which could not cover those losses, closed down within 6 months.



Features


ArcMate Enterprise is a document management system that is based on n-tier architecture that completely separates the server's environment from the client's for superior security, scalability and web access.


The core EDMS (Electronic Document Management System) and imaging functions are embedded inside an XML web service built with .Net technology to provide standardization and dependability in addition to a very high security level. ArcMate Enterprise appears as a standard web site to client machines, all upgrades and maintenance are done on the server side.
ArcMate is fully multilingual (English/French/Arabic) with on-the-fly switching between interface languages.
ArcMate is a scalable system designed to be implemented to small and medium organizations as well as large enterprises with its high performance repository and disaster recovery capabilities.
Your long term investment is secure, ArcMate is an open system that relies on no proprietary technologies, data is saved in industry standard formats and can be exported to standard XML.
ArcMate supports state of the art database engines (Oracle and MS SQL Server), ODBC compliant databases.
Import function from delimited text files ensures upgradeability of legacy application data, an easy to use wizard interface will guide the user through the steps of migrating legacy data to ArcMate environment.
Clients can interface with the system using a standard web browser to enter and retrieve documents with no need for any software installation on their machines, as for advanced image processing and scanning, users can interface using the special capture module.
No need for any software (including database connection drivers) on the client machines. All system functionality is web based. Capture module is only necessary for advanced image manipulation / printing and scanning and requires no database client installation or configuration.
ArcMate comes with its embedded document routing feature and integrates with powerful stand alone workflow engines to define document routing and approval chains.
Enhanced and expanded web service API, Version 7.0 of ArcMate provides a much enhanced API, for both XML web service and COM object.